The cutting-edge ideas and innovations are giving wings to business growth. The processes and operations that used to take days and hours now are the game of minutes. Task automation plays a critical role in paving the road to success for businesses. It does not only help increase productivity in an organization but optimizes efficiency in the overall business operational infrastructure.
In any organization, human resource management is an essential module that performs a wide range of operations. From the potential hiring process to managing employee information repository and achievements tracking to the monitoring of leaves, it is crucial to maintain a balance between all activities in a streamlined manner. Zoho people is a comprehensive solution for the human resource management system.
Zoho People
Zoho People incorporate an array of processes related to the human resource system. It provides a customized dashboard to manage all the activities in an organization while taking care of human resources. Zoho People provides opportunities to organizations to automate their HR processes and make it well-organized such that tracking, monitoring, and reporting could be made highly streamlined. This is the reason why Zoho People has become a one-stop solution when it comes to simplifying the human resource management system.
The following are discussed the HR-related processes and sub-processes that Zoho People streamlines for businesses;
Easy Hiring and Onboarding Process
Zoho people helps organizations to ensure quality hiring from multiple sources. It streamlines the recruitment process that speeds up the entire cycle. Moreover, it tends to give an optimized digital onboarding experience to the employees. Through a strategical employee onboarding process, the impact can be increased. Zoho people allow the HR manager to set up a hrms portal for the new hires. The customized portal would help streamline the entire workflow and generate reports accordingly.
Zoho People rationalizes the recruitment process in the following ways;
- Zoho people allows the organization to assign tasks and responsibilities to new employees by adding/inviting them to the portal through email addresses.
- It speeds up the recruitment process and onboard new employees effortlessly. It helps describe the objectives, introduce the employee to the team, cover all procedures and policies as well as assigning the personalized equipment.
- The customized processes in Zoho People helps organizations to create and assign the checklists to the employee on which they need to work. This makes task management and monitoring easy.
- Zoho People keeps track of assigned equipment and their distribution as well as personalize the processes to make them fit for the needs of the organization.
- It allows getting updates from employees regarding the assigned tasks. For this, filters can be used to track each step, task completion status, and check if the job offer is accepted by the person or not.
Also Read: The role of Zoho CRM in Workflow Automation and Ensure Influential Business Performance
Tracking, Monitoring, and Reporting
Zoho People allows HR persons to monitor employee attendance, track the time as well as leaves of an employee.it helps mitigate the risks of errors due to manual data entry and consolidates the employee attendance system along with other required attributes. For instance, a dashboard incorporates, daily attendance of employees, timesheets, scheduling of tasks, and leaves, etc. This makes the process of data access and edits streamlined for the administration.
The features of Zoho People in employee data tracking include;
- Record management of employees on a daily, weekly, and monthly basis with respect to online time logs.
- Validation of hours for which employee worked, invoice generation, and task approval.
- Handling multiple projects, tasks, clients, deadlines, billing statements as well as resources in an efficient way.
- Complex data management through spreadsheets.
- Saving time and resources by eliminating errors and streamlining the process
- Understanding of projects to identify which module is time-consuming and which ones could be completed faster.
- Team and task management to increase productivity and revenue.
- Automated invoicing and billing to mitigate errors and reduce manual working overheads.
- Zoho People’s time tracker allows your employees to log daily, weekly, or monthly work hours. Maintaining timesheets is easier thanks to the link between the time tracker and attendance modules. The scheduler module reminds employees to send in their time logs and documents them automatically at set intervals.
- Tracking of progress over projects and detailed reports could be generated to monitor the work and extract insights to make improvements.
- Process payroll management and maintaining the timesheets of employees to ensure timely paychecks.
- Advanced analytics to track the projects, their progress, and extract meaningful insights to know which projects take more time and what are the constraints. In this way, the errors could be mitigated.
Employee Performance Evaluation
For every organization, it is very important to identify the strengths and weaknesses of an employee. From project managers, get the review and feedback about the performance of an employee and scale it accordingly. The feedback helps organizations to bridge a gap and manage productivity. After a certain period of time (yearly maybe), the evaluation should be done by the peers as well as by the project managers. Zoho People allows employees to keep their identity anonymous if they do not want to reveal it while giving feedback.
Zoho People supports the following features in an employee’s performance evaluation;
- It allows taking input from everyone about everyone that ultimately helps get honest feedback about an employee.
- Zoho People makes it easy for project managers, admins, and employees to set their goals and achieve them within a particular time span.
- With Zoho People, skills tag can be assigned for jobs and people belonging to similar or the same skills can apply for the job. In this way, more proficient employees could be hired.
- It allows performing an assessment of the performance of an employee with the help of Key Resulting Areas (KRA). Zoho People allows project managers as well as the employees to tag KRAs, assign a value, and associate them together to monitor an employee’s progress.
- Zoho People allows organizations to check the competency of employees so that the ones having exceptional skills could be filtered out.
- Continuous reviews should be taken to keep on tracking employee performance throughout the year. This helps analyze an employee better and improve their productivity.
- Detailed performance analytics can be used for evaluation purpose
Address Employee’s Questions
Zoho People provides an HR case-management tool that helps organizations to create category-wise questions to address the questions of employees, assign an agent against those questions, organize them, and discuss the case of an employee through comments. In this way, an organized platform could entertain the queries of employees that is the responsibility of the organization to answer in a good way. This solves the similar concerns of many other employees.
The following functions are included in the HR case management tool of Zoho People;
- It allows creating categories for all types of employee inquiries and answer their questions.
- Documents can be added to the interface for reference.
- The questions can be tracked and their status can be checked in order to follow it to get an answer.
- It helps replace the abundant emails with comments to solve the queries of employees quickly.
- It helps assign the task, get reports and track it in an easy manner.
- HR case management tool allows resolving the case of employees with SLAs. This helps track the progress of every case, guide employees, and help solve the issue.
- Case reports can also be generated to get a consolidated view of the issues that are in progress, that have been closed/cancelled and the ones that are new.
Automate the HR Tasks
Zoho People helps the HR department to customize and accelerate all the HR tasks. For instance, automation of emails, alerts, schedules, meetings, calls, and the entire workflow. This curbs the overhead of manual and overwhelming work and also increases productivity.
Zoho People automates the HR workflow in the following ways;
- It helps in designing the custom email templates to forward within or out of the organization. The sender and recipients can be changed and the same template could be used to serve the same purpose.
- It helps create a list of tasks, task assignments, completion, and automated alerts to trigger certain priority tasks, etc.
- With webhooks, the data can be synced that gives consolidated information on one page.
- It provides customized service that aligns as per the needs of the businesses.
- Zoho People allows users to mark calendars to mitigate the chances of forgetting important meeting or tasks. Event reminders can be set to perform tasks before the deadline.
- Fields can be updated in the data if some new employee comes in, some get retired, or if anyone leaves. Zoho People makes this process highly streamlined.
Read More: Zoho Invoice Integrations – Online Billing Software
Instant Data Updates
Zoho People makes data access and edits a highly smooth process for the HR manager. A consolidated interface consists of all the fields that can seamlessly be updated if some new employee joins in, some get retired or someone is promoted. Instead of manually keeping track of all the records on papers, Zoho People allows the HR managers to maintain an efficient record and update it all in seconds.
The following are some features which make updating employee data easily;
- Zoho People allows fetching the employee information with high accuracy.
- The manual error rate can be reduced with an automated data update system
- Any information about the employee can be accessed at any time.
- The form creation becomes simpler with the help of easy drag and drop[ builder
- All the data of employees is highly protected with Zoho People and employee confidentiality is taken into account keenly.
- Controlled access over the data is ensured to mitigate the risks of a data breach.
- Time-consuming activities can be mitigated and cumbersome processes can be replaced with clone-based automated forms.
- The data can be downloaded easily and access at any time.
Zoho People has revolutionized the way the HR department used to work. It helps onboard the potential employees and makes the recruitment process highly digital for both HR managers and the employees. This helps increase productivity, efficiency, and business revenue.
Approach Techloyce for Zoho People Integration
Techloyce is a Zoho People partner that would help you to get highly customized and tailored software to manage your HR-related operations. Contact our certified experts now and automate your operational workflow. Hiring potential employees add to your brand image and reputation and streamline the road to success.
