It has always been a hassle for Human Resource Management (HRM) departments to recruit competent and loyal employees. They have to find people who can become an asset to their company. Recruitment is a complete cycle that starts with the ads for job vacancies and ends when an employee leaves the company and ads are posted once again. Zoho People is a platform designed to automate various tasks that usually HR department performs. Automation of the recruitment process is one of its significant features.
The best part about Zoho People is, there is nothing that one needs to install. You just have to set up a Zoho account, grab a robust internet device, and you are good to go! Techloyce is one of the Zoho partners and can provide you the best consultancy for Zoho People. Here are the recruitment tasks that this system can help your HR department with.
Maintenance of Employee Record
There can be various reasons for hiring a new person but the most common reason is the resignation of some existing employee. There remains an evident need for the maintenance of the employee record. Zoho People keeps the records of employees and information as well. The employee can leave but his digital profile stays to help HR in maintaining the records.
The profile of the new recruit will also be created with the record of his probation time period. The designation of newcomers is stored in the system that can be updated with time. All this employee data is kept in one place and there is no need to worry about backups or viruses. Your data remains safe.
Speeding up the Recruitment Process
Here are different phases of the recruitment process:
- Publishing advertisement for vacancies
- Receiving and managing CVs and portfolios
- Conducting interviews
- Sending contracts and terms & conditions to newcomers
- Getting all documents signed
- Maintaining the employee record
Unequivocally, the process is long and tiring but Zoho People is an online HR management software that speeds up this hiring process with easy access to the services that HR staff needs. It has the advanced feature of e-signature. Now, HR staff will not need to call candidates again and again for signing different documents. They can send files online and get them signed digitally. Other than this, there is also a feature of time tracking. It calculates the working hours of all employees including the newbies. Zoho People is a complete package that you can effectively use for speedy hiring.
Equipment Allotment
Every business has its own equipment requirements. When new recruits come into a company, they need to use company equipment. For example, in software development companies, the computer system of the newcomer has to be ready before he comes. You can easily do the allotment of equipment to your new employees if you have Zoho People implementation. Computer systems are personalized according to the requirements of the employees. This HR management software will maintain the record of all equipment.
Employee Status Customization
The status of an employee is selected based on his job, role, and performance. There are some by default statuses in Zoho People online system. You can also change or add new status depending on your business needs. For example, you can add the status of ‘trainee’. Then choose the status type ‘active’ or ‘inactive.’ Active would mean the employee is still a trainee. When you make it inactive, it will be understood he is no more a trainee but his status is changed.
Assignment of Tasks
Everyone takes time adjusting to the new working environment. Who assigns the tasks? Whom does a person need to report? A new employee needs time to understand this cycle. Zoho People solves this problem. Your organization can create a checklist of tasks for recruits. Your newly hired employee can use the checklist to update the status of the task assigned to him. Access to the checklist will be given to both the assigner and assignee of the task. This way, task monitoring will be easier.
Important Announcements
Sometimes you need to share information with all of your employees, whether they are new or experienced. Zoho People has this feature of posting and sharing information with all employees. With this platform, your HR would not need any other software or platform for communication of information with employees.
Zoho Recruit Integration with Zoho People
Even if a company succeeds in hiring the most efficient person, there are certain factors to make him an asset to the company. Zoho Recruit is a cloud-based application that the HR department can use for the recruitment process. However, Zoho People streamlines the process of making the new recruits part of the team and organization. Here are some of the perks of integrating your Zoho Recruit with Zoho People:
- No paperwork because you will get a recruiting system that will automate the whole process
- When the status of a candidate is changed to ‘hired,’ his information will automatically be updated in Zoho People
- You can easily proceed with the process of on-boarding the new employee
People from the HR department are always on their toes because of the nature of their job. Zoho People is a way out to manage HR processes in a better way. Many miscellaneous tasks that keep the attention and time of HR staff divided can easily be handled with this online software. At Techloyce, there are skilled Zoho Consultants who can help you in getting the best system for the HR goals of your company. Zoho People is an award-winning platform and feasible even for small and medium enterprises. If you still have second thoughts about this system then Techloyce is always there for your help and consultancy.
